3.004 Role Description - Minister of Music and Education

Role Description Developed May 2003; Revised November 2005 & January 2006

The Minister of Music and Education of University Christian Church is not employed under terms of a personal services contract, and reports to the Senior Minister. 

The Minister of Music and Education coordinates the following standing councils:

• Christian Education
• Worship
• Membership

Music:

The Minister of Music and Education will supervise, direct and coordinate all facets of the music ministry of University Christian Church, including:

Music Ministry

• Plan and conduct a year-round program of church music for Chancel Choir, Chancel Bells, Youth and Children’s Choirs, including seasonal and other special performances for the purpose of enhancing and enriching the worship and spiritual life of the congregation and the community
• Coordinate music programming, including choirs, soloists, and orchestra    when used
• Provide spiritual leadership to choir members.

Personnel

• Recruit new choir members from among the church membership and beyond
• Supervise church organist and soloists, and secure any contract musicians deemed necessary for the effective performance of the UCC music ministry
• Conduct regular evaluations of the music staff, maintaining high performance levels at all times.

Fiscal Oversight

• Select and purchase new music for worship and special occasions, providing for the ongoing maintenance of the music library in accord with UCC purchasing procedures
• Maintain all equipment related to the music program, including robes, instruments, music stands, hand bells, and assist in purchase in accord with UCC purchasing procedures
• Maintain the Choir Room, hand bell rehearsal rooms, and choir area as well as provide for security of the church facilities during rehearsal periods, including unlocking and locking the building and maintaining appropriate and proper energy conservation measures
• Serve as fiscal officer for the music program, administering the disbursement of funds for the program within budgeted guidelines, and making requests for future music budget allocations

Education:

The Minister of Music and Education will supervise and coordinate all facets of the Christian Education program at University Christian Church, including:

Adult Education

• Recruit and provide resources for adult Sunday School teachers
• Develop new adult Sunday School classes as needed
• Develop non-traditional educational opportunities for adults
• Provide support and counseling for parents

Sunday School

• Recruit and train Sunday School teachers, and provide curriculum for children and youth Sunday School teachers
• Oversee the maintenance of Sunday School attendance records
• Teach Sunday School classes and other studies for all ages when appropriate
• Recruit, train, schedule leaders for Children's Church (Godly Play)

Youth Fellowship Groups

• Recruit, train, support, provide resources for Children and Youth Fellowship Group sponsors
• Plan and provide leadership for special youth events
• Train acolytes for worship
• Provide counseling for youth
• Assist Senior Minister in Providing curriculum for and teaching Pastor's Class
• Work with volunteers in preparing and implementing Vacation Bible School
• Participate in leadership for Bluebonnet Area children and youth events, including summer camping program

Nursery

• Oversee church nursery—coordinate professional and volunteer staff

DSF

• Supervise and support Disciples Student Fellowship staff

Ministerial Team:

The Minister of Music and Education will serve on the ministry team with the Senior Minister, church leaders, and other ministers that may become a part of the church by:

• helping set goals for the church
• planning to accomplish those goals
• addressing issues in the church as they arise

In addition

• The Minister of Music and Education will attend weekly staff meetings, meetings of the appropriate councils and board meetings, as well as other meetings as requested and as schedule allows.
• The Minister of Music and Education will perform other duties as assigned by the Senior Minister.

Evaluation Questionnaire                                                                                       

Rev. Mary Lu Johnston

Please provide feedback in any area of ministry where you have personal knowledge of the minister’s performance in the past year.  We welcome your thoughtful comments.

Thoughtful worship:

Compassionate Service:

Spiritual Growth:

3.006  Role Description - Church Organist

Date Role Description Reviewed:  mm/dd/yyyy

The organist for University Christian Church is responsible for providing organ and piano music for scheduled and special worship services and rehearsals of the Chancel and other choirs.  The organist is directly responsible to the Director of Music.

Major responsibilities include:

¨     Play for all regular Sunday worship services

¨     Rehearse weekly and as needed with the Chancel Choir in preparation for worship services

¨     Rehearse with vocalists/instrumentalists in preparation for worship services

¨     Play for special services of worship during Advent, Holy Week and other special seasons

¨     Play for weddings and funerals held in the Sanctuary or the Chapel of the church

¨     Assist couples in selecting wedding music that is in keeping with what is appropriate for a rite of Christian worship

The Organist is allotted paid vacation consisting of four Wednesday rehearsals in combination with four Sunday worship services, to be determined in consultation with the Director of Music, in accord with UCC leave approval procedures.  Other leave, either Wednesday rehearsals or Sunday worship services, or both, shall be arranged with the permission of the Director of Music or, in his/her absence, the Senior Minister, in accord with UCC leave approval procedures.

This role description will be reviewed annually, during July and August of each year, by the Personnel Council in consultation with the Director of Music and the Senior Minister.

3.007  Role Description - Choir Section Leader

Date Role Description Reviewed:  mm/dd/yyyy

The Choir Section Leader is employed by the Director of Music to support and enrich the music of the choir and to serve as soloist.

Major duties and responsibilities include

•           Attend choir rehearsals at the appointed times

•           Attend Sunday worship services from 10:15 am to the end of the service (approximately 12:05 pm)

•           Attend all extra rehearsals and performances for special events  (only musical events sponsored by the Endowment for Creative Ministries Trust will be compensated with additional pay--such funds coming from the Endowment)

•           Sing solos during worship serviced on request of the Director of Music

•           Boost morale and generate enthusiasm within assigned section

•           encourage new choir members and promote a feeling of team spirit and ensemble within the entire group

•           Attend and participate in all soloist staff meetings, on call by the Director

•           Provide the Director with a list of available substitute singers/soloists in case of emergency situations

Section leaders/soloists are expected to attend both Wednesday rehearsal and Sunday worship services.  Soloists who miss either a Sunday service or Wednesday rehearsal will be expected to supply a substitute for both the Sunday missed and the Wednesday rehearsal prior to it.  You will be expected to pay the substitute yourself, as your pay check will remain the same.  (Suggested payment for a Wednesday rehearsal and Sunday worship is $30.00).

Soloists who expect to miss more than two weeks in a row or request a summer leave are expected to find a fully qualified soloist to substitute during the absence.  The selection of all substitutes must be approved in advance by the Director.

The monthly salary is to be established by the Personnel Council with provision for annual review.  There is free parking in the UCC parking lot during rehearsals and on Sunday morning or performance times only.  Terminations require two weeks notice.

This role description will be reviewed annually, during July and August of each year, by the Personnel Council in consultation with the Director of Music.

3.008  Role Description - Custodian

Date Role Description Reviewed:  mm/dd/yyyy

The custodian for University Christian Church is responsible for

•           Supervise building security by seeing that all the doors are locked at the end of each day

•           Perform normal custodial duties including, but not limited to emptying the trash, vacuuming, mopping, cleaning restrooms, dusting, sweeping, cleaning windows, changing light bulbs (see attached Task List)

•           Set up rooms in advance for special meetings and functions

•           See that church tools and equipment are maintained

•           Coordinate with administrative assistant in ordering custodial supplies

•           Perform minor maintenance repairs, as capable

•           List needed building repairs and give to Administrative Assistant

•           Perform other duties as assigned

•           Specific task list to be provided by Senior Minister in association with Chair of the Property Council for specific responsibilities

The Senior Minister has direct supervisory responsibility for the Custodian in consultation with the Chair of the Property Council.  Leave and other absences will be arranged in advance with the Senior Minister, in accord with UCC leave approval procedures. 

Additional compensation will be rendered for preparation and clean-up activities associated with scheduled weddings and receptions.

This role description will be reviewed annually, during July and August of each year, by the Personnel Council in consultation with the Senior Minister and the Chair of the Property Council.

3.009  Role Description - Nursery Coordinator

Date Role Description Reviewed:  mm/dd/yyyy

The Nursery Coordinator is the primary paid personnel providing child care in the church nursery during worship, Sunday School, meetings and events during which childcare is necessary.

The Nursery Coordinator will work under the direct supervision of the Nursery Committee and its chair, and will be evaluated annually, or as necessary by that committee.

The Nursery Coordinator will be responsible for securing additional nursery workers to ensure that the nursery is adequately staffed for appropriate church events and meetings.  This includes recruiting potential staff, assisting the Nursery Committee with interviewing and hiring, and supervising nursery staff.

The Nursery Coordinator will be responsible for scheduling additional nursery workers as needed for regular and special events, and securing replacement workers or member volunteers in the event a regularly scheduled worker cannot be present.

The Nursery Coordinator will:

•           Provide a safe, clean, and welcoming environment for the children in their care

•           Pay careful attention to the developmental and nurturing needs of the children in their care, and respond appropriately to those needs

•           Provide for positive, stimulating and age-appropriate activities for the children in their care

•           Consult with parents at the time of drop-off, including communicating effectively with parents regarding special needs, concerns, and other issues involving their children

•           Communicate immediately with parents in the event of an emergency or other matter needing their attention

•           Keep a written record of Parent drop-offs and pick-ups, and work diligently to ensure the safety of each child

•           Wash and dry bed and changing-table linens as necessary

•           Perform other tasks as directed by the Nursery Committee and/or its chair

The Chair of the Nursery Committee has direct supervisory responsibility for the Nursery Coordinator in consultation with the Associate Minister and the Personnel Council.  Leave and other absences will be arranged in advance with the Nursery Committee, in accord with UCC leave approval procedures. 

This role description will be reviewed annually, during July and August of each year, by the Personnel Council in consultation with the Nursery Committee and the Associate Minister.

3.010 - Role Description for Campus Minister

Last revised 11/20/07

Ministries:  The Campus Minister will be considered a member of the pastoral staff at University Christian Church who will focus on the following ministries.

Evangelism

• Work with university students to attract new members each year through a variety ofcreative methods
• Offer interesting studies and events, opportunities for spiritual growth, and nurturing of the faith and well-being of university students, faculty, and staff
• Develop goals, programs, and activities for extending Christian ministry to students, staff, and faculty.

Teaching

• Teach University Sunday School
• Lead faith-related studies during Disciples Student Fellowship Sunday meetings
• Lead mid-week Bible study

Worship

• Help plan and lead worship with the Senior Minister and clergy staff
• Assist with baptisms, weddings and funerals as needed
• Preach on occasion
• Lead the planning of Disciples Student Fellowship Sunday and other services involving DSF students
• Develop and support alternative worship service opportunities for university students, faculty, and staff

Administration

• Attend staff meetings each week
• Attend Board meetings
• Attend University Interfaith Council meetings and events
• Contact student visitors each week
• Work with the University Council to recruit volunteers to assist in fundraising and evangelism
• Attend council and cabinet meetings as needed

Pastoral Care

• Offer support and counseling to students and to church members when needed
• Make hospital visits when needed

Property

• Work with Property Council to maintain and/or improve the condition of Nordan Lounge and computer lab

Other Responsibilities

• Perform other duties that may be assigned by the Senior Minister

Hours:  20 hours per week.

Vacation:  After the first six months of continuous service, two weeks of paid vacation may be taken per year.  All leave time will be coordinated with the senior and associate ministers and the Personnel Council.

Evaluation Questionnaire

Rev. Roslyn Hogan

Please provide feedback in any area of ministry where you have personal knowledge of the minister’s performance in the past year.  We welcome your thoughtful comments.

Education:

Pastoral Care:

Interfaith/Ecumenical Activities:

Community Building:

3.011  Role Description - Administrative Assistant

Date Role Description Reviewed:  mm/dd/yyyy

The Administrative Assistant for University Christian Church performs the normal support functions usually associated with such a position, including

•           Answer the telephone and serve as receptionist in the front office

•           Perform typing and work-processing tasks as assigned; must demonstrate competence with computer hardware and software used by University Christian Church

•           Prepare, duplicate, and mail, as necessary, bulletins, newsletters, reports, and other items

•           Assist Ministers in visitor contact and charitable assistance programs of church

•           Process visitor registrations and mail appropriate correspondence

•           Maintain and update church calendar and all church files

•           Show church, coordinate scheduling, and process paperwork for the wedding ministry as well as other functions requiring building use

•           Coordinate scheduling and process paperwork for church functions requiring building use

•           Secure office supplies as needed

•           Operate office machines and schedule proper maintenance and servicing

•           Update rosters for Sunday School classes, church attendance, as well as the congregational mailing list

•           Assist custodian with ordering supplies

•           Administer Book of Remembrance functions

•           see attached task list for specific responsibilities

The Senior Minister has direct supervisory responsibility for the Administrative Assistant.  Leave and other absences will be arranged in advance with the Senior Minister, in accord with UCC leave approval procedures. 

This role description will be reviewed annually, during July and August of each year by the Personnel Council in consultation with the Senior Minister.

Task List -- Administrative Assistant